Planning a school field trip? Transportation is one of the most critical logistics. Here is a step-by-step guide for teachers and administrators.
Step 1: Count Your People Include students, teachers, chaperones, and any special needs requirements. Add a 10% buffer.
Step 2: Choose the Right Vehicle - 20–30 students: Mini coach (24–30 passengers) - 30–45 students: Mid-size coach (36–44 passengers) - 45+ students: Full-size motorcoach (48–56 passengers)
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Step 3: Verify Safety Credentials Request DOT registration, insurance certificates, and driver CDL verification. All legitimate operators will provide this willingly.
Step 4: Communicate with Parents Send a permission slip that includes the transportation company name, vehicle type, departure/return times, and emergency contact information.
"A great vehicle turns a good event into an unforgettable experience."
Step 5: Day-of Logistics Have a headcount sheet, assign seats if needed, and establish bus rules before departure.
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